Intelligent electronic key management systems with full control

Manual handling of keys makes it difficult to know where keys are located, who is using them, and whether they are available when needed. This increases the risk of loss, mismanagement, and unauthorized access – all of which can lead to security issues and hidden costs. With an electronic key management system, you gain full control over every step – from key receipt to return.

Whether you are managing 25 or 2,500 keys, we offer a solution that is easy to administer and simple to adapt to your organization’s needs. With the KeyWin software, together with key cabinets like KeyBox or wall-mounted key strips like KeyRack, you can create a flexible and traceable structure for efficient handling of keys in any industry.

KeyBox is the key cabinet that offers a simple and flexible solution for every environment.

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KeyRack allows you to install the key storage directly on the wall of your security room.

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KeyWin is a program that simplifies your work in a flexible and easy to grasp way.

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A key system that grows with your organization

KeyWin is designed to suit all types of operations, regardless of size or industry. You can start small and scale as your needs grow by adding more key cabinets or wall-mounted key strips, either at the same location or across multiple sites.

Role-based and time-based access ensures that the right users access the right keys at the right time. Each user is assigned permissions based on their role, which clarifies responsibility within the organization and reduces the risk of errors or misuse.

Each key position is individually traceable through IntelliPin key pegs and linked to a user via PIN code, RFID tag, or access card. All key handovers are logged automatically, making key control and key receipt easy to monitor in the KeyWin event log.

Flexible hardware for traceable key handling

KeyBox consists of electronic key cabinets where the keys are stored behind a door, using either locked or unlocked key places depending on your chosen configuration. KeyRack is a wall-mounted option offering a quick overview and easy access. Both alternatives work seamlessly with KeyWin and can be combined within the same solution.

Regardless of whether you prefer key cabinets or open key strips, you gain a smart and scalable key management solution – designed for professional use.

Key receipt across different industries

Security companies 

For organizations working in security, quick access to the right keys is essential. With key management systems from Creone, guards and other personnel gain fast, traceable access without manual handling. Everything is logged automatically, making it easy to review who used a specific key, when, and for how long.

Healthcare and care services

In healthcare environments where personnel frequently move between rooms and locations, order and safety are crucial. An electronic key system supports secure care environments and allows staff to focus on patients rather than administration. Key receipt is quick and seamless, even in organizations with thousands of key positions.

Automotive sales and service

Car dealerships manage keys for vehicles on display, test drives, and service workshops on a daily basis. A key management system reduces manual work and ensures that keys are available when needed. KeyWin simplifies access control, key tracking, and usage follow-up – improving both customer experience and internal efficiency.

Dealerships can also monitor the location of vehicles within the facility and gain a clear overview of the entire flow from sales to service.

Hotels and property management

Hotels require quick access to keys for housekeeping, reception, kitchen, and maintenance. By centralizing key management in an electronic key cabinet or wall-mounted key strip, every key becomes traceable. When responsibilities are shared, digital key control becomes a natural part of the workflow.

Full key control at every step

Regardless of the hardware, all administration takes place in the KeyWin key management software. The platform provides a clear and intuitive view of key status, users, permissions, and events. You can easily see which keys are checked out, which are missing, and who used them last.

KeyWin supports integration with existing IT platforms such as access control systems, booking tools, or other business-critical software. This enables even more automation and helps create a unified, end-to-end solution.

KeyWin is available as both a locally installed version and a cloud-based version, with full support for integration into your existing security and IT environment.

Efficient onboarding and administration

KeyWin is designed to simplify everyday work, from the initial installation to daily administration. With intuitive functions, you gain a clear overview of your key handling. Keys can be named for easy identification, and user groups and key groups can be created to simplify administration when many users are involved.

Access rights are controlled by linking users to specific keys or compartments, either individually or via groups. Login is performed using personal codes, RFID tags, or cards with no need for paper-based key registers.

Advanced features – made simple

Despite its deep functionality, KeyWin is easy to use. A smart search function helps you quickly find what you’re looking for, whether it’s a key, user, group, or event. Time channels allow you to define when user groups can access specific keys, making it easy to tailor permissions to schedules or operational needs.

All events are automatically logged. Alarms are clearly marked with color in the event log so you can instantly see who triggered an event and respond accordingly.

Reporting and export functionality

KeyWin makes it easy to follow up on key usage. The reporting system shows which keys are used most, which users have logged in most frequently, or how many alerts have occurred on a specific day. All data can be exported as CSV or PDF for further analysis.

Cloud-based and secure connectivity

KeyWin6 IoT is the cloud-based version of the software, built on Microsoft Azure. It requires no local software installation and communicates only via outbound traffic, making installation both simple and secure. All data is encrypted with SSL certificates from DigiCert, and the solution is tested against OWASP’s top 10 vulnerabilities.

Thanks to the cloud platform, KeyWin6 is always updated with the latest features and security improvements. You can access it from any device with an internet connection, making administration easy anytime, anywhere. As your business grows, the solution can be scaled up without major IT investments.

For organizations that prefer on-premises operation, KeyWin6 is also available as a locally hosted version with the same interface and functionality.

Smart electronic key systems for future-ready key control

Keeping track of keys is more than a practical matter. It’s about control, accountability, and operational efficiency. By digitalizing your key management with KeyWin and pairing it with the right hardware, you reduce the risk of errors, enhance security, and free up time for more important tasks.

You also reduce resource use. Manual key receipt, searching, and duplicate keys are no longer necessary. You can also avoid unnecessary trips between buildings by placing key cabinets in strategic locations, making your key management both more sustainable and more resilient.

Would you like to know more about how our key management solutions can be tailored to your organization? Contact us! We’re here to help you find the right setup for your needs.